PaidFlow connects project approval, invoice delivery, payment promises, and respectful reminders in one audit-ready client experience.
Your receivables workspace
Outstanding
—
Based on sent invoices
Collected this month
—
Updates from reconciled payments
Add your first client
Set contacts and payment terms
Connect approved work
Create a billable milestone
Send a real invoice
Track delivery and collection
One clear path
Share deliverables and capture a named, timestamped decision.
Connect the milestone, run preflight, and deliver web plus PDF.
Offer payment options and automate follow-up around real client responses.
The full workflow
Each feature shares the same client, project, invoice, and audit history—so your team can act without piecing together email threads.
Give clients one secure place to review deliverables, request changes, and leave a timestamped approval receipt.
Connect approved milestones, purchase orders, contacts, terms, PDFs, and payment details before the invoice leaves.
Automate the follow-up without losing context. Promises, disputes, partial payments, weekends, and pauses are respected.
Surface missing details and likely rejection risks while exact totals and dates stay under deterministic financial rules.
Use bank transfer, external payment links, manual reconciliation, or optional Stripe Connect under the agency’s account.
See what is outstanding, overdue, promised, expected, and recovered—separated by currency so totals stay honest.
Built for services
Digital and development agencies
Keep approvals, billing evidence, communications, and payment history together.
Marketing and creative studios
Keep approvals, billing evidence, communications, and payment history together.
Video production teams
Keep approvals, billing evidence, communications, and payment history together.
Consultants and fractional leaders
Keep approvals, billing evidence, communications, and payment history together.
Straightforward plans
Upgrade as your team and invoice volume grow. Existing data and exports remain available if a limit is reached.
Prices exclude VAT. Applicable VAT is calculated at checkout.
For independent consultants and small studios.
$29.99 / month
For growing service teams with shared collections.
$49.99 / month
For established agencies with higher volume.
$99.99 / month
Tenant isolation, server-side permission checks, private files, immutable approvals, and append-only payment history protect the records your team relies on.
Database policies scope every tenant-owned record.
Payment and email webhooks are signed and idempotent.
Sensitive payment and identity data stays out of AI requests.
Uploads use restricted buckets and short-lived signed access.
Frequently asked
Not by default. Agencies can use bank-transfer instructions, external links, and manual reconciliation. Optional Stripe Connect uses the agency’s connected Stripe account.
Yes. Each portal link uses a revocable secure token, and the client can review work, approve, respond, download the invoice, and choose a payment action on mobile or desktop.
Paid invoices stop automatically. Partial payments, active promises, corrections, and disputes each follow their own server-validated reminder rules.
No. It organizes configurable invoice information and collection workflows. Your business remains responsible for legal, tax, and accounting obligations.
Your next invoice can be easier